• The Committee shall meet as and when any complaint is received by it. Complaint may be received by any member of the committee.
• The Committee may direct the complainant to prepare and submit a detailed statement of incidents if the written complaint lacks exactness and required particulars, within a period of two (2) days from such direction or such other time that the Committee may decide.
• The Committee shall direct the accused employee(s)/student(s) to prepare and submit a written response to the complaint / allegations within a period of four (4) days from such direction or such other time as the Committee may decide.
• Each party shall be provided with a copy of the written statement(s) submitted by the other.
• The Committee shall conduct the proceedings in accordance with the principles of natural justice. It shall allow both parties reasonable opportunity of presenting their case. However, should the accused choose not to participate in the proceedings, the Committee shall continue ex parte.
• The Committee shall allow both parties to produce relevant documents and witnesses to support their case. Documents produced by either party shall be affixed with that party’s signature to certify the document as original / true copy.
• The party against whom the document / witness is produced shall be entitled to challenge / cross-examine the same.
• The Committee shall sit on a day-to-day basis to record and consider the evidence produced by both parties.
• Minutes of all proceedings of the Committee shall be prepared and duly signed by the members of the Committee.
• The Committee shall record its findings in writing supported with reasons and shall forward the same with its recommendations, to the conveyor and further to HOI.